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Data Privacy Statement - E-Mail Encryption

I. Name and address of the responsible party

The controller, responsible for collecting, processing and using your personal data pursuant to the EU General Data Protection Regulation (GDPR), is:

msg systems ag
Robert-Bürkle-Straße 1
85737 Ismaning

Phone: +49 89 96101-0

II. Name and address of the data protection officer

Data protection officer of the responsible party is:

Claus Bauer
msg systems ag
Robert-Bürkle-Straße 1
85737 Ismaning


Fax: +49 89 96101-1113

III. E-Mail Encryption via msg Gateway

1. Description and scope of data collection

In the section below, we would like to inform you about the processing of personal data in connection with the use of e-mail encryption.

Categories of personal data:

Information on the user: First name, last name, e-mail address

2. Legal basis for data processing

Data, collected during planning, is processed on the basis of the consent (Point 1 lit a of Article 6(1) of the GDPR) or legitimate interest (Point 1 lit f of Article 6(1) of the GDPR). Legitimate interest is the e-mail encryption.

3. Purpose of data processing

Data is processes to exchange encrypted e-mails.

4. Duration of data retention

The data collected for e-mail encryption will be deleted in compliance with legal retention obligations. Otherwise, the data is deleted once the purpose for processing does not longer exist.

5. Right of objection

The users are entitled to revoke their declaration of consent to the processing of personal data. If users contact us via e-mail, the users can object to saving personal data at any time. In this case, the conversation cannot continue.

If you want revoke your declaration of consent / saving, please send an e-mail to the above address.

All personal data, which was saved in the context of the contact, is deleted in this case.

For further information on the purpose and scope of data collection and processing can be taken from Microsoft’s data protection declaration under EU standard contracts with Microsoft on Office 365 and Teams have been concluded to guarantee an appropriate level of data protection.

Version: 29/03/2023